Position: Admin Assistant/Head Office
Job Summary:
The Admin Assistant is responsible for maintaining petty cash, handling travel arrangements, making insurance payments, and performing various clerical and secretarial duties.
Responsibilities and Tasks:
- Effect authorized payments, including salaries and petty cash.
- Ensure salaries are paid to the appropriate staff.
- Confirm petty cash payment vouchers and supporting documents are complete before making payments.
- Maintain petty cash and request replenishment when it reaches the minimum limit.
- Keep a petty cash register book and update it daily.
- Ensure the total of petty cash vouchers and cash on hand equals the petty cash fund at any time.
- Ensure suspense/advance payments are cleared upon the completion of activities.
- Type correspondences, letters, and reports.
- Plan and schedule meetings, and take minutes.
- Order office utilities and supplies.
- Receive vacancy applications and file them in different categories.
- Keep time attendance and other records of employees, and compile personnel-related data for periodic reporting.
- Receive, screen, and transfer local and international telephone calls, mail, and fax.
- Assist with the placement of calls.
- Follow up and ensure timely payment of insurance premiums and collection of insurance claims.
- Prepare and update cash position balance of bank accounts on a daily basis.
- Operate office equipment and machines.
- Receive and process incoming and outgoing letters.
- Meet clients and visitors, guiding them to the concerned officer.
- File and take care of all reports and documents of the company.
- Draft letters and reports.
- Perform any other relevant duties assigned by the Finance and Administration Manager.
Reports To: Finance and Administration Manager
Person Specification:
Education/Training:
- Degree or Diploma in Secretarial Science, Business Administration, or Accounting.
Experience:
- 2 years of relevant experience for Degree holders.
- 4 years of relevant experience for Diploma holders.
Technical and Other Skills:
- Computer proficiency and typing skills.
- Excellent planning and organizational skills.
- Good communication and presentation skills.
- Good human relations skills.
Required Skills:
- Planning
- Business Development
- Effective communication and sociability
- Communication
How to Apply:
Interested applicants can send their educational documents, work experience, and CV to one of the following email addresses:
Best of luck with your application!