Position: Executive Assistant to Chief Executive Officer
Job Summary/Basic Function:
An Executive Assistant provides comprehensive administrative support to high-ranking officials by organizing schedules, attending meetings, managing correspondence, and performing various administrative tasks. The ideal candidate will possess excellent time-management and organizational skills, proficiency in office software, and a strong understanding of business administration.
Duties & Responsibilities:
- Provide administrative assistance and secretarial services to the Executive Director.
- Take and transcribe oral dictation and type complex correspondence, articles, reports, and minutes with high proficiency and accuracy.
- Sort mail and maintain control over incoming and outgoing correspondence; review for the Executive Director’s signature.
- Screen visitors, clarify issues, and schedule appointments considering the Executive Director’s workload.
- Arrange staff and higher-level meetings, gather materials, and take minutes as required.
- Compose letters, correspondence, and reports of a complex nature for review and approval by the Executive Director.
- Maintain files of correspondence and other materials, often of a confidential nature.
- Direct incoming routine letters to the concerned offices for action and issue approved ones as required.
- Locate and extract information from files and conduct follow-ups on pending items.
- Answer and screen telephone calls, take messages, and refer callers to the Executive Director or other appropriate staff.
- Study, initiate, and recommend ways to improve working methods and efficiency.
Additional Skills:
- Excellent time management and ability to multi-task and prioritize work.
- Proven communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Flexibility and adaptability.
- Strong computer skills – database management.
- Excellent organizational and planning skills.
- Proficiency in the English language is essential.
Qualification:
- Education: Bachelor’s degree in Secretarial Science & Office Management, Management, or related field of study.
- Experience: Minimum of four years of relevant work experience in office administration. Public Relationship management experience is preferable.
Term of Employment: Permanent
Number Required: One
What We Offer:
- Attractive salary.
- Exciting work environment.
- Capacity building opportunities.
- Opportunity to work with highly skilled international experts and be part of a team that provides high-quality services and products.
- A great professional career path towards excellence.
How to Apply:
Please submit your application to Apply here.