Job Description:
UN Women, committed to the vision of equality in the UN Charter, seeks an Administrative Assistant to support office operations. Reporting to the Operations Manager, the Assistant will handle various administrative processes, ensuring accuracy and high-quality work. The role demands a client-oriented approach and collaboration with program staff and the Operations team.
Duties and Responsibilities:
1. General Administrative Support:
- Assist in staff travel arrangements, mission planning, and related paperwork.
- Provide administrative support for conferences, workshops, and retreats.
- Maintain filing system, staff contact list, and assist in recruitment processes.
- Support leave management process.
2. Office and Assets Management:
- Monitor office stationery supplies, maintain asset records, and prepare reports.
- Manage office premises, utilities, security, and building maintenance.
- Act as a security focal point, liaising with UNDSS and updating staff on security issues.
- Provide support on transportation services, including monitoring vehicle administration and maintenance.
3. Knowledge Building and Sharing:
- Facilitate training for operations/projects staff on administration.
- Perform other duties assigned by the line manager.
Competencies:
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Functional Competencies:
- Ability to administer processes and transactions.
- Work of a confidential nature and handling a large volume of work.
- Good knowledge of administrative rules and regulations.
- IT and web-based management skills.
Required Skills and Experience:
- Bachelor’s degree in Business Administration, Accounting/Finance, or related fields.
- Minimum of 5 years of progressively responsible experience in administration, procurement, HR, or logistic support services.
- Experience in using computers and office software packages (MS Word, Excel, etc.).
- Fluency in English is required.
- Knowledge of the other UN official working language is an asset.
Application:
All applications must include a completed UN Women Personal History form (P-11), downloadable from UNDP Jobs.
UN Women is an equal opportunity employer, and applicants are considered regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. If reasonable accommodation is needed, applicants can include this information in their application.
UN Women has a zero-tolerance policy on conduct incompatible with UN objectives, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. Selected candidates undergo rigorous reference and background checks.